Session Design Toolkit

The Session Design Toolkit provides a comprehensive approach to session planning, offering valuable tools and techniques for effective facilitation. Covering scene-setting, diagnostics, problem-solving, and change management, it equips facilitators with the essentials for successful sessions.

Basic Principles of Session Planning

Understanding the purpose of each activity is fundamental. Ensure that every element contributes to the desired outcomes of the session. Start with brief activities, like ice breakers and focussing exercises, to prepare participants mentally. Establishing ground rules early on fosters a conducive environment.

Time Management and Activity Variation

Allocate sufficient time for discussions and ensure everyone has an opportunity to contribute. Avoid squeezing important discussions into tight timeframes. Mix up activities to maintain engagement; blend small group work with plenary sessions, thinking with active problem-solving, and detail-oriented tasks with big-picture thinking.

Refreshment and Recuperation

Allow breaks for participants to recharge. Schedule at least one refreshment break during the morning and afternoon sessions, along with a lunch break of at least 30 minutes. Ensure breaks are work-free and provide refreshments to maintain energy levels.

Conclusion and Adaptation

Dedicate ample time at the session's end to consolidate thoughts, determine next steps, and plan follow-up actions. Adapt activities to vary engagement levels; transition from open discussions to more active tasks, and balance detail-oriented work with broader perspectives.

Enhancing Participation and Resilience

Incorporate activities that encourage active participation, such as writing ideas on post-its or mapping stakeholders. Foster resilience by interspersing challenging discussions with opportunities for reflection and celebration of achievements.

By adhering to these principles and adapting techniques to suit the session's objectives, facilitators can create engaging and productive environments conducive to effective collaboration and problem-solving.

Tools and Exercises

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Scene Setting

These exercises are designed to make sure that everyone is ready to participate fully, that the business of the day runs smoothly and is not disrupted, and that people’s expectations are known and (as far as possible) met.

Name

Description

Instructions

Locked box

Each person writes down a thing which they need to ‘put away’ for the duration
of the session
Download
What do you want from today? Record these on a flipchart and return to them at the end of the day Download
Ground rules record these on a flipchart and stick  them up as a reminder Download

 

Ice Breaker Exercises

These exercises are designed to ‘warm up’ the group, help them relax and get them to know each other a little better.

Name

Description

Instructions

Postcards

Spread out the postcards on the floor and ask everyone to pick three each, to represent: 

  • An aspect of your work or life outside work which you are particularly enjoying 

  • A (work-related) challenge 

  • Your biggest achievement, in work or life outside work 

Use the pictures to tell the rest of the group about these things. 

 
You may not know this… Each person writes a fact about themselves, a facilitator reads them out and group has to guess who it is Download
Fact or fiction? Ask everyone to write on a piece of paper THREE things about themselves which may not be known to the others in the group. Two are true and one is not. Taking turns they read out the three ‘facts’ about themselves and the rest of the group votes which are true and false. There are always surprises. This simple activity is always fun, and helps the group and leaders get to know more about each other.    
Would I lie to you?  There are twelve cards, each consisting of a real word and three possible definitions. Each participant has a card, which they keep secret, and reads out the three possible definitions. The cad tells them which is the correct one, but they must try not to give away which it is. Other participants (perhaps in pairs) guess the correct definition.  Download
Funny noises

This is hilarious and really breaks down people’s defences.  

Round one: the first person has to make a vocal noise (e.g. squeak, or blow a raspberry, or sing a high note). The second person has to repeat that noise then turn to the next person in the circle and make their own, new noise...and so on round the circle.  

Round two: repeat the process but add in a gesture (e.g. thumbing your nose, winking, or rubbing your tummy) 

 
Would you rather..?

Questions may range from silly trivia to more serious content. On the way you might find out some interesting things about your people! Place a line of tape down the centre of the room. Ask the group to straddle the tape. When asked ‘Would you rather?’ they have to jump to the left or right as indicated by the leader (then return to the centre line). The leader should join in too! Here are some starter questions – you could add your own.  

  • Visit the doctor or the dentist?  

  • Eat broccoli or carrots?  

  • Watch TV or listen to music?  

  • Own a lizard or a snake?  

  • Have a beach holiday or a mountain holiday?  

  • Be an apple or a banana?  

  • Be invisible or be able to read minds?  

  • Be hairy all over or completely bald?  

  • Be the most popular or the cleverest person you know?  

  • Make headlines for saving somebody's life or winning a Nobel Prize?  

  • Go without television or fast food for the rest of your life?  

  • Have permanent diarrhoea or permanent constipation?  

  • Always be cold or always be hot?  

  • Not hear or not see?  

  • Eliminate hunger and disease or be able to bring lasting world peace?  

  • Be stranded on a deserted island alone or with someone you don't like?  

  • See the future or change the past?  

  • Be three inches taller or three inches shorter?  

  • Wrestle a lion or fight a shark? 

 

 

 

Exercise

Instructions

Force field analysis Download
Hierarchy of objectives and template Download
Let me tell you a picture Download
Mind-mapping Download
Rich Pictures and symbols Download
Stakeholder analysis Download
Activities audit Download
SWOT Download
Communications – social network/influence mapping Download

 

Exercise

Instructions

Ladder of inference Download
Divergent and convergent thinking Download
Appreciative inquiry Download
Future backwards Download
The Robbery 

Instructions

Handout

Analysis sheet

Answers

Let me tell you about it (Active listening) Download
Reverse brainstorming Download
Urgent and Important (Prioritisation) Download

Exercise

Instructions

Critical path analysis Download
Fishbone analysis Download
Gannt charts Download
People and change: Kubler Ross Download
Planning change: Kotter, and the leading change cycle Download
Why/how exercise Download